Our Solutions

We save you time by taking care of your administration so you can focus on growing your business!

We specialise in working with small and medium-sized enterprises (SME) that have between 1 – 100 employees.

Simply put we have a “Business In A Box Solution”.

Annual Returns

All companies (including external companies) and close corporations are required by law to lodge their annual returns with CIPC on the date of registration every year.

 

When must a company or close corporation file its annual returns?

  • Companies and close corporations are required to file annual returns once a year within a given time period. Companies must file within 30 business days after the anniversary date of its incorporation while close corporations must file within the anniversary month of its incorporation up until the month thereafter.

 

If a company or close corporation has filed its tax returns with SARS, is it still required to file annual returns with CIPC?

  • A clear distinction must be made between an annual return and a tax return. An annual return is a sort of “renewal” and has the purpose to confirm whether CIPC is in possession of the most up to date information of a company or close corporation and that the company or close corporation is still conducting business. A tax return focuses on taxable income of a company or close corporation in order to determine the tax liability of the company or close corporation to the State and is filed with SARS. Compliance with the one does not mean that there is automatic compliance with the other. It is two different processes administered in terms of varying legislation by two different government departments. Therefore, even if the tax return has been filed with SARS, the annual return must still be filed with CIPC.

Workmen’s Compensation, Bargaining Council

The South African government has set up a special fund to compensate employees for injuries or diseases resulting from work. All employers must register with the Workmen’s Compensation Fund so that their workers can claim compensation for occupational injuries and diseases. The Compensation Fund covers permanent and casual workers, trainees and apprentices who are injured or contract a disease in the course of their work and lose income as a result.

All registered employers pay an annual assessment fee based on their workers’ earnings and work-related risks. Employers who register for and pay their annual Workers Compensation fees are protected from being sued by employees who are injured at work. Employees are protected from financial loss if they are injured at work.

 

To register, fill in and submit the annual return of earnings form to the Compensation Fund.  After receiving your return of earnings form, the Compensation Commissioner will determine the assessment fee you should pay.

You must pay the assessment fee within 30 days of receiving your notice of assessment, or you will be charged interest and penalties. The payment date is printed on your notice of assessment.  It is your responsibility to contact the Compensation Fund if you have not received a notice of assessment.

The Compensation for Occupational Injuries and Diseases Act (COIDA)

The Compensation for Occupational Injuries and Diseases Act (COIDA) provides compensation for disablement caused by occupational injuries or diseases sustained or contracted by employees in the course of their employment, or for death resulting from such injuries or diseases.

COIDA applies to all employers, and casual and full-time workers who, as a result of a workplace accident or work-related disease, are injured, disabled, or killed or become ill.

 

What will we need from you?

These documents will be needed to complete this process. We will follow up with you to get these items, but if you have them ready, it will speed the process up.

✓ CIPC documents (if you have them).

✓ Copy of ID of business owner / director.

✓ Description of nature of business.

✓ Completed COIDA registration form.

✓ Letter of authority to act on your behalf.

Bee certificates

BEE Affidavit

Any entity with annual revenue less than R 10 million qualify as an Exempt Micro Enterprise (EME). All start-up and newly registered companies qualify as an Exempt Micro Enterprise (EME).

 

– Level 1 issued if black ownership is 100%.
– Level 2 issued if black ownership is 51% or more.
– Level 4 issued if black ownership is less than 51%.

 

For a business with a turnover of less than R10 million, a BB-BEE certificate is not required. Customers can complete an Affidavit, signed by a Commissioner of Oaths, and hand it instead of the BB-BEE certificate. Once the Affidavit has been stamped by a Commissioner of Oaths, the Affidavit serves as a BEE certificate as no other verification is required for Exempted Micro Enterprises.

 

Qualifying Small Enterprises (QSE)

  • If your turnover is between R10 million and R35 million per annum, you are classified as a Qualifying Small Enterprise (QSE).
  • A QSE is measured in accordance with the QSE Scorecard as contained in the BEE Codes of Good Practice.
  • A QSE can only obtain its BEE Certificate from an Accredited Verification Agency.

 

Generic Enterprises

  • If your turnover is above R35 million per annum, you are classified as a Generic Enterprise.
  • A Generic Enterprise is measured in accordance with the Generic Scorecard as contained in the BEE Codes of Good Practice.
  • A Generic Enterprise can only obtain its BEE Certificate from an Accredited Verification Agency.

 

Benefits of having a BEE Certificate

Having a BEE Certificate will create various benefits and advantages for your business, including:

  • Your clients will earn Preferential Procurement points on their BEE Scorecards.
  • You get exposure to a range of new potential customers that are looking to use BEE certified suppliers.
  • You will have access to public sector tenders (with the alignment of the PPPFA and the BEE Codes of Good Practice).
  • You comply with the Preferential Procurement policies of the ever-increasing number of corporates that require their suppliers to be BEE certified.

New Company Registrations

The new formation (Company Registration) of a company is the creation of a brand new PTY company with no prior history and is registered directly into the names of the directors of your choice.

When creating a new PTY company (Company Registration) is it referred to as a “new formation”, and the following steps will be taken:
1) Name reservation – you will be required to register a valid name for your company.

2) New Formation PTY (Company Registration) – Once the name reservation has been approved, we then attend to the company registration process on your behalf.
The time frame for Company Registrations is dependent on CIPC

Import – Export Registrations

Who should register as an importer or exporter?
All persons who import or export goods into/out of South Africa shall register as an importer/exporter with Customs.

Why should you apply for an Import/Export License?
It is a statutory obligation to have an import and export license should you engage in overseas or cross border trade.

What is an Importer?
An importer includes any person, who, at the time of importation:

  • Owns any goods imported
  • Carries the risk of any goods imported
  • Acts or represents themselves as if they are the importer or owner of any goods imported
  • Actually bringing goods into South Africa
  • Is beneficially interested in any way whatever in any way goods imported or acts on behalf of any such person

What is an Exporter?
An Exporter is a businessperson who transports goods abroad (for sale).

Minimal requirements for import and export License?

If you’re applying for an Import and export license, you will need at least a valid bank account and an Income tax Number.

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